Executive Assistant (m/f/d)

We’re looking for an Executive Assistant (m/f/d) on behalf of our client.

Are you motivated, reliable, and a team player? We’re offering you the chance to join a leading company in the construction industry. For our client, respectful teamwork and fair treatment of customers are at the heart of everything they do.

Your tasks:

• General secretarial duties, like handling incoming/outgoing mail and distribution
• Being the go-to person at the front desk/switchboard
• Supporting management with all organizational and administrative matters
• Independently coordinating and organizing appointments and planning business trips
• Organizing, preparing, and following up on meetings (e.g., management meetings, shareholder meetings) and taking minutes
• Getting involved in developing, optimizing, and digitizing administrative processes
• Helping out with digital invoice processing
• Assisting with billing/invoicing
• Contract management
• Taking charge of general organizational tasks (ordering promo materials and drinks, organizing cleaning services, etc.)

Your qualifications:

• A successfully completed commercial apprenticeship, a similar qualification, or a degree (ideally with a business focus)
• Ideally several years of experience as an assistant at the executive level, along with a high degree of loyalty and discretion
• An experienced personality with strong communication skills, a professional vibe, and a respectful way of dealing with people
• A real talent for organizing, an independent and systematic way of working, and a good sense of priorities
• Solid skills in standard Microsoft applications
• Good written and spoken German
• Written and spoken English is a plus